Who needs a Schengen visa?
Citizens of countries outside the EU/EEA visa-waiver list must obtain a Schengen visa before travel. The waiver list changes — always confirm your nationality's status with the embassy of your first port of entry.
Choosing the right consulate
Apply at the consulate of the country you'll spend the most days in. If days are equal, apply at the first entry country. Applying at the wrong consulate is the #1 cause of avoidable rejections.
Documents you must have
Every consulate requires the same core set, plus country-specific extras. Get the core right and the rest is paperwork.
- Valid passport (3 months validity beyond return + 2 blank pages)
- Completed VFS / consulate form, signed
- Two recent biometric photos (35x45mm, white background)
- Confirmed return flights (booking, not ticket)
- Hotel reservations or invitation letter
- Travel insurance covering EUR 30,000 across Schengen area
- Bank statements (last 3–6 months) + ITR / salary slips
- Cover letter explaining purpose, dates, funds
Photo specifications
Schengen photos follow ICAO 9303: neutral expression, both ears visible, no glasses, white background, taken in last 6 months. Most rejections at biometrics are photo-related.
Funds and bank balance
There is no fixed minimum, but most travellers show EUR 50–100 per day of stay plus EUR 500 buffer. Sudden lump-sum deposits look suspicious — stable salary credits over 3+ months are stronger.
Processing time and tracking
Standard processing is 15 calendar days. Peak season (June–August, December) can stretch to 45 days. Track via VFS reference number — most VFS centres post status within 24 hours of consulate decision.
Document checklist
Tick off as you collect each item. Want a printable version? Download the PDF.
Identity & travel
- Passport valid 3+ months beyond return date
- Two blank passport pages
- Old passports (if any)
- Two biometric photos (35x45mm)
Travel plan
- Round-trip flight booking
- Full hotel reservation for every night
- Day-by-day itinerary
- Travel insurance certificate (EUR 30,000 cover)
Financial proof
- Last 6 months bank statements (stamped)
- Last 3 salary slips
- Income tax return — last 2 years
- Form 16 / employment letter with leave approval
Forms & fees
- Completed Schengen application form
- Signed declaration
- VFS service fee + consulate fee
- Cover letter on letterhead
Frequently asked questions
How long does a Schengen visa take in 2026?+
15 calendar days standard, up to 45 days during peak season. Apply at least 4 weeks before travel; you can apply up to 6 months in advance.
What is the Schengen visa fee in 2026?+
EUR 90 for adults, EUR 45 for children 6–12, free for under 6. VFS service charges (typically EUR 25–35) are additional.
Can I apply for a Schengen visa without travel bookings?+
You need confirmed bookings, but not paid tickets. Use a refundable flight reservation service so you don't lose money if rejected.
Which Schengen country is easiest to get a visa from?+
Approval rates depend on your nationality. Generally, France, Spain, Italy, and Lithuania have higher first-time approval rates for South Asian and Middle Eastern travellers than Germany or Netherlands.
Is travel insurance mandatory for a Schengen visa?+
Yes. EUR 30,000 medical coverage valid across all 29 Schengen countries is mandatory and the certificate must be submitted with your application.